Your Paralegals Should Not Be Reading Intake Forms
Every hour a paralegal spends classifying documents, transcribing dates, or answering status calls is an hour not billed. We deploy three AI systems that handle intake, routing, and client communication automatically — so your team focuses on case work.
Book a free workflow audit
Three People, One Week, Per Batch — Before We Got Involved
Every new case at a law firm starts the same way. Someone reads the complaint, transcribes key dates, classifies the case type, drafts a summary. Then it waits. Then it gets reviewed. Then it gets filed.
Three people. One week per batch. For work a machine does in 5 minutes.
Meanwhile, new leads come in at 9pm on a Sunday. No one responds until Monday morning. By then, the prospect has already spoken to two other firms. Your intake bottleneck is not just a workflow problem — it is a revenue problem.
The firms that grow without adding headcount have automated the mechanical layer. Document intake, lead response, and status updates do not require a paralegal. They require a system.
Three Systems. One Deployment. No Interface Changes for Your Team.
- 1
Document intake AI — reads filings in 5 minutes
The agent reads every new filing, classifies case type, extracts critical dates, and produces an attorney-ready summary. No human involvement at any step. Initial response time drops from 48 hours to under 5 minutes.
- 2
Speed-to-lead agent — responds before the competition does
Every new inquiry gets an immediate response, qualification, and calendar booking. Your team walks into the first call knowing the lead's situation. The agent runs 24/7 from your existing forms and chat.
- 3
Status notification system — zero manual update calls
Clients get automated updates at every case milestone. When a filing is submitted, when a date changes, when a document is needed. Your team stops fielding 'where is my case?' calls entirely.
What Changes in the First Quarter
5 min
Intake response time
400%
More cases processed
0
New hires required
25%
Churn reduction
These numbers come from real deployments. A legal firm processed 400% more cases without adding a single paralegal after we deployed the document intake agent. A services company dropped client churn by 25% in one quarter after status notifications replaced manual update calls.
A Real Law Firm. A Real Bottleneck.
A legal firm had a document intake problem. Every new case started the same way: someone read the complaint manually, transcribed key dates, classified the case type, drafted a summary for the attorneys. Three people. One week per batch. Repeat.
We deployed a specialised AI agent to manage intake. The agent reads filings, classifies case type, extracts critical dates, and produces an executive summary — without human involvement at any step.
Initial response time dropped from 48 hours to 5 minutes. The firm processed 400% more cases without hiring a single additional paralegal.
The paralegals still exist. They're working on actual legal work now. That's the trade: give the machine the mechanical steps, keep the humans for the parts that require judgment.
Common Questions
- Which practice areas does the document intake agent work with?
- Personal injury, family law, immigration, real estate, and general civil litigation are the most common. The agent is trained on your specific case types and document formats — not on a generic legal knowledge base.
- Does it integrate with our existing case management software?
- Yes. We scope the integration with your tools during the audit. Most firms use Clio, MyCase, or similar platforms. The agent pushes data directly into your existing system.
- What happens if the agent misclassifies a document?
- Edge cases get flagged for human review rather than pushed through. The agent knows what it doesn't know. Misclassification rates drop significantly as the agent is trained on your specific document corpus.
- How long does the full stack take to deploy?
- 4–6 weeks for all three systems. Document intake typically goes live first in 2–3 weeks. Speed-to-lead and status notifications follow. Each system is tested with real data before handover.
- Do our staff need training to use it?
- No. The systems run in the background. Your team sees cleaner intake summaries in their case management software, fewer 'where is my case?' calls, and a calendar that books itself. The interface doesn't change.
Ready to build this?
Book a free workflow audit.
30 minutes. We map one of your workflows live and show you what we'd automate, how long it takes, and what the ROI looks like. No pitch deck.
Get started